Policies and Procedures

All students must adhere to the JHU Student Conduct Code, which outlines behaviors that are inconsistent with the university’s values. Prohibited conduct includes, but is not limited to:

• Disruption of university activities

• Harassment or discrimination

• Theft or damage to property

• Substance abuse

• Possession of weapons

Violations may result in disciplinary actions, up to and including dismissal from the program.

Maintaining academic integrity is paramount. Students are expected to uphold the highest standards of honesty in their academic work. The Homewood Undergraduate Academic Ethics Policy provides detailed information on academic misconduct, including:

• Cheating

• Plagiarism

• Falsification of data

• Unauthorized collaboration

Any violations will be addressed promptly and may lead to severe consequences.

JHU enforces strict policies regarding the use of alcohol and drugs. As per the Homewood Undergraduate Alcohol Policies:

• The possession or consumption of alcoholic beverages by individuals under the age of 21 is prohibited.

• The use, possession, or distribution of illegal drugs is strictly forbidden.

Non-compliance will result in disciplinary action and legal consequences.

Hazing in any form is not tolerated at JHU. Hazing is defined under applicable law and policy as :

any intentional, knowing, or reckless act committed by a person (whether individually or in concert with other persons) against another person or persons regardless of the willingness of such other person or persons to participate, that:

• Is committed in the course of an initiation into, an affiliation with, or the maintenance of membership in, a student organization.

• Causes or creates a risk, above the reasonable risk encountered in the course of participation in the institution of higher education or the organization, of physical or psychological injury including:

• Whipping, beating, striking, electronic shocking, placing of a harmful substance on someone’s body, or similar activity.

• Causing, coercing, or otherwise inducing sleep deprivation, exposure to the elements, confinement in a small space, extreme calisthenics, or other similar activity.

• Causing, coercing, or otherwise inducing another person to consume food, liquid, alcohol, drugs, or other substances.

• Causing, coercing, or otherwise inducing another person to perform sexual acts.

• Any activity that places another person in reasonable fear of bodily harm through the use of threatening words or conduct.

• Any activity against another person that includes a criminal violation of local, State, Tribal, or Federal law.

• Any activity that induces, causes, or requires another person to perform a duty or task that involves a criminal violation of local, State, Tribal, or Federal law.

Engaging in hazing activities can lead to severe disciplinary measures, including expulsion. Please see the university’s Hazing Policy for more information.

JHU values the rights to free expression and peaceful assembly. Students are encouraged to engage in open dialogues and express diverse viewpoints. The Freedom of Expression Guidelines outline the expectations and limitations to ensure that such activities do not disrupt university operations or infringe upon the rights of others.

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. FERPA grants students certain rights regarding their educational information, including:

• The right to inspect and review their education records.

• The right to request amendments to records they believe are inaccurate.

• The right to consent to disclosures of personally identifiable information, except in cases where FERPA allows disclosure without consent.

JHU adheres to FERPA guidelines to ensure that student records remain secure and confidential.

The Acceptable Use and Security of Johns Hopkins Information Technology Resources policy outlines the proper use of university-owned technology and data security guidelines. Key expectations include:

• Students must use university computing resources responsibly and ethically.

• Unauthorized access to university systems, data, or accounts is strictly prohibited.

• Personal use of university resources should not interfere with academic or administrative operations.

• The use of JHU networks to engage in illegal activities, including unauthorized file sharing or hacking, is not permitted.

• Students are responsible for maintaining the security of their JHU credentials and devices.

Failure to comply with these policies may result in the restriction of access to university resources and disciplinary action.

Students are responsible for managing their student records, course registration, and financial obligations while enrolled in Summer at Hopkins. This includes:

• Ensuring course registration is accurate and making any necessary modifications before deadlines.

• Understanding and following tuition payment and refund guidelines as outlined by the university.

• Submitting required health forms and other documentation before the program begins.

For more details on course changes and refund timelines, students should refer to the Summer at Hopkins Course Change and Refund Timelines page.

• Physical, verbal, or emotional harm to another participant.

• Creating a hostile environment through intimidation or exclusion.

• Interfering with a participant’s rights or experience.

• Using technology to harass, impersonate, or intimidate others.

• Possession, use, or distribution of alcohol, drugs, or drug paraphernalia.

• Attempting to purchase restricted substances.

• Possession of tobacco or vaping products.

• Misuse of prescription medications.

• Physical violence or threats.

• Possession of weapons or dangerous objects.

• Tampering with safety equipment.

• Unauthorized facility access or creating safety hazards.

• Fire safety violations.

• Theft, property damage, or shoplifting.

• Unauthorized room entry or guests.

• Sexual misconduct or inappropriate behavior.

• Curfew violations or leaving campus without permission.

All suspected violations of academic integrity will be reported to the Office of Summer and Intersession Programs for review. Instructors have the authority to impose penalties related to coursework, such as grade reductions or failing an assignment, but they cannot remove a student from the program. The Office of Summer and Intersession Programs will determine if additional disciplinary actions, including expulsion from the program, are warranted. If an instructor suspects a violation, they will review the case and may issue an academic penalty. More serious or repeated offenses will be referred to program administration, which may result in the following penalties:

• Formal warning with required corrective action.

• Retake of an exam, paper, or assignment.

• Score of zero on the impacted coursework.

• Reduction in the final course grade.

• Failure of the course.

• Removal from the program without refund. If a student is residential, they will be required to vacate the residence hall within 24 hours of the final decision.

Students have 48 hours from the confirmation of the penalty by the instructor to file an appeal. Appeals must be submitted via email by the student and should include all relevant information regarding the situation. All appeals will be reviewed by the Executive Director of the Office of Summer and Intersession Programs, whose decision will be final.

Students must remain within the designated home area of the program at all times unless accompanied by staff or granted written permission by Summer at Hopkins administration. This includes following established boundaries for academic buildings, residence halls, dining facilities, and approved common spaces. Leaving campus or entering restricted areas without approval is strictly prohibited.

Students must be inside the residence hall by 9:30 p.m., on their assigned floor by 11 p.m., and in their suites by 11:30 p.m. Quiet hours are from 10 p.m. to 7 a.m., and students are expected to maintain a respectful noise level to support the well-being of their peers.

Students must maintain open communication and respect their roommate’s space and belongings.

Students are only permitted to enter their assigned rooms in the residence hall. Gatherings must take place in designated common areas and lounges.

No guests or family members are allowed in the non-public areas of the residence hall, including during move-in/move-out.

Students must follow JHU transportation guidelines and may not use personal vehicles or ride-sharing services.

Students must adhere to all rules and regulations provided by residential counselors during off-campus field trips. Students are required to stay within designated areas and follow supervision guidelines at all times.

Students must follow rules regarding room maintenance, prohibited items, fire safety, and security protocols. Students are responsible for the cost of any room damages.

Lost or misplaced keys must be reported immediately, and students are responsible for replacement costs.

The Residential Wellness Coordinator operates a first-aid station for students requiring standard first-aid. Students experiencing illness must contact the Residential Wellness Coordinator for support. If necessary, the coordinator will assist in scheduling an appointment at the on-campus wellness center or arranging a trip to urgent care. If a student is too ill to attend class, they are required to follow the standard protocols for reporting their absence to both program staff and instructors.

Students are responsible for the self-administration of medication.

Students assume all responsibility for lost or damaged personal property. JHU is not responsible for personal belongings.

Tampering with smoke detectors or any fire safety equipment will result in dismissal from the program and may lead to legal consequences.

Students are required to leave their rooms in the condition in which they found them. This includes removing all personal belongings and taking out trash. Students will be charged for any damages, excessive cleaning, or failure to check-out on time or follow the proper protocol. Any personal items left after move-out will be discarded by housekeeping staff.

Only individuals 25 years or older who are pre-approved by the parent/guardian via the official Off-Campus Check-In/Out Policy document submitted through DocuSign may check a student out.

1. A Student Release Form must be completed by the parent/guardian at least 24 hours in advance, specifying the departure and return times.

2. The authorized individual must present a government-issued photo ID when checking the student in/out.

3. Check-out and check-in must occur at the Summer at Hopkins Residential Office, where Summer at Hopkins staff will verify identification and require signatures from both the authorized individual and the student.

Failure to adhere to check-out protocols may result in immediate expulsion from the program.

Families and guardians are expected to:

• Treat all students, faculty, and staff with respect in all interactions.

• Address concerns through appropriate communication channels to allow for timely and effective resolution.

• Schedule meetings in advance when requesting to speak with program staff, as immediate availability cannot be guaranteed.

To maintain a safe and productive environment, the following behaviors are strictly prohibited:

• Use of abusive, threatening, or harassing language in any communication (in person, email, phone, or digital platforms).

• Disruptive behavior that interferes with program operations, including classroom activities or administrative functions.

• Attempts to discipline or confront a student who is not their own child.

• Excessive, unscheduled communication that hinders staff’s ability to fulfill program responsibilities.

Families should express concerns through appropriate program channels rather than public forums or social media. Posting false or defamatory statements about Summer at Hopkins staff, students, or policies may result in restricted communication access and denial of future program enrollment.